Event planning toolkit
The practical answers, before you commit
Visas, customs, safety, suppliers and checklists — the working detail organisers need to build a defensible plan for hosting in Zimbabwe.
Before you arrive
Entry, health and safety essentials
- e-Visa applications processed online before travel
- Visa-on-arrival available for most delegate markets
- KAZA UniVisa for Zimbabwe–Zambia programmes
- Group facilitation letters for accredited delegates
- Yellow fever certificate required only from endemic countries
- Travel insurance and medical evacuation cover recommended
- Tourism policing units in all major event cities
- Private hospitals and 24-hour clinics in Harare, Bulawayo and Victoria Falls
- Accredited event security and crowd management providers
- Emergency numbers issued in delegate welcome packs
- Registered airport transfer and shuttle operators
- Bottled and filtered water supplied at all graded venues
Download centre
Brochures, maps and templates
Zimbabwe MICE destination brochure
PDF · 6.2 MB
Venue capacity chart 2026
PDF · 1.4 MB
Delegate city maps (Harare, Bulawayo, Victoria Falls)
PDF · 3.1 MB
Event planning checklist template
DOCX · 240 KB
Customs and freight guidelines
PDF · 890 KB
Sample incentive itineraries
PDF · 4.7 MB
Resources are issued on request while the download centre is being populated — contact the Convention Bureau and we will send them directly.
FAQs
Frequently asked questions
＋ Do delegates need a visa for Zimbabwe?
Most markets qualify for visa-on-arrival or e-visa. Category A nationals require no visa. The Convention Bureau issues group facilitation letters for accredited delegates and can arrange clearance ahead of arrival.
＋ What is the KAZA UniVisa?
The KAZA UniVisa allows travel between Zimbabwe and Zambia, including day trips to Botswana via Kazungula — ideal for Victoria Falls programmes crossing both sides of the Falls.
＋ How do we bring exhibition equipment into the country?
Temporary import permits allow duty-free entry for equipment that will be re-exported. We connect organisers with clearing agents and, for Bulawayo, on-site customs at the exhibition grounds.
＋ What currency and payment methods apply?
The US dollar is widely used in the tourism and hospitality sector alongside the local currency. Major cards are accepted at graded hotels and conference venues.
＋ What health precautions should delegates take?
Malaria prophylaxis is advised for low-lying areas including Victoria Falls, Hwange, Kariba and Mana Pools. Private hospitals and air evacuation cover are available in all host cities.
Still need something specific?
Our team answers organiser questions on venues, permits, freight, transport and delegate logistics within one working day.